It may be a good idea to stop there so as to leave some space between the body text and the footnotes, but if you want the separator to consume (virtually) no space at all, you can format both the font and the paragraph line spacing as 1 point. Then display the Footnote Continuation Separator, select it, and paste the Footnote Separator in its place.ĭelete the Footnote Separator: Now return to the Footnote Separator, select it, and press Delete. This means that, to meet the Chicago standards cited above, you can:Ĭhange the Footnote Continuation Separator: Choose Footnote Separator in the dropdown. You can only delete them and/or substitute something else for them. This means that you can’t actually “modify” them. They appear to be graphic objects of some kind, though with some font and paragraph characteristics, but they are not user-customizable. The separators are of a rather mysterious nature. The dropdown list box in the footnote pane Select the item you want to customize.įigure 1. As shown in Figure 1, this list contains four items: All Footnotes (selected by default), Footnote Separator, Footnote Continuation Separator, and Footnote Continuation Notice. The footnote pane, which will open below the document window, has a toolbar with a single dropdown list box. Note: You will not be able to view the footnote pane until you have inserted at least one footnote in the document. Word 2007 and above: Switch to Draft view and choose References | Footnotes | Show Notes. Word 2003 and earlier: Switch to Normal view and choose View | Footnotes. Fortunately, this is not difficult, and it is done exactly the same way in all versions of Word, the only difference being how the footnote pane is accessed:
HOW TO CONVERT ENDNOTES TO FOOTNOTES IN WORD 2007 MANUAL
If you are following the Chicago Manual of Style, 15th edition, which mandates a short separator line for continued footnotes and no separator for footnotes on the same page, you will need to modify Word’s built-in separators. Tips for dealing with these are also offered below.
What users usually object to most strenuously, however, is the Endnote Separator and Endnote Continuation Separator. To modify the Footnote Continuation Separator, see the next section.To avoid splitting a footnote (and thus avoid seeing the Footnote Continuation Separator), you can format the Footnote Text style as “Keep lines together.” If a given footnote contains more than one paragraph, you will need to format all but the last paragraph as “Keep with next.” Be aware that this will very likely result in a page that ends quite short see “Improving the Bottom Line.”.Sometimes they don’t want to see it at all, ever, and sometimes they want it to be the same as the initial Footnote Separator. Most users have no objection to the Footnote Separator, but they often find fault with the Footnote Continuation Separator. The longer line signals readers that there is something different about these notes (if the note is split in the middle of a sentence, as required by the Chicago Manual of Style, this is an even more obvious clue). This happens when the footnote reference in the text occurs so far down the page that there is room for part of the note but not all of it instead of carrying the note reference and the entire note to the next page, Word fits as much as it can on the first page and flows to rest to the next page. It is used when a footnote is too long to fit on the page and must be continued on the following page.
If your footnotes are mostly quite short, and especially if they are few, you may never see the Footnote Continuation Separator.
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